ADMIN PROJECTS
We can work with you on either a short or long term basis and short term appointments are perfect to help cover one off projects that you just cannot find the time to get to. Some examples of one off projects we have helped our clients with to date are:
RECRUITMENT
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We have helped support the appointing of new employees by managing the recruitment process from start to finish. We started by preparing the job advert and then posted the job advert to chosen job boards. We then monitored the applications coming in and short listed candidates according to the requirements of the role and the attributes that the successful candidate needed to have. Once the shortlist was agreed we then held initial screening calls and provided feedback. Face to face interviews were then arranged for candidates progressing to the next stage. The final stage was to prepare and send out rejection and offer letters to ensure that all applicants were given an update on the final decisions made.
We have also attended face to face interviews for note taking so that there are appropriate HR records in place and there is information to reference when making final decisions if needed. Although we are a remote service, we are more than happy to work out of your business premises on these occasions.
OFFICE ORGANISATION AND IMPLEMENTATION OF FILING SYSTEMS
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We helped a client that had moved in to a new office space organise themselves better by putting a new filing system in place.
They were a business that worked with a large volume and wide variety of documents, they had not been able to file these away once they were no longer needed as there was no clear and consistent system in place.
We sorted through and organised a large build up of paperwork, technical drawings, invoices and post. We ensured that what we put in place was logical and practical for the space so that anyone in the business could locate documents they needed and most importantly everyone could maintain the system easily going forward. We then went on to review and reorganise how documents and folders had been filed digitally from their computers on the company shared drive too.
Organising your documents, files and workspace is essential to support productivity and increase efficiencies in your business.
RETENTION REVIEW
One of our clients was struggling to keep on top of their invoicing and credit control. We familiarised ourselves with their debtors report and began chasing up outstanding invoices and started checking in each week to confirm what works had been completed and invoiced these accordingly.
Being a trade business there were retention and CIS deductions to keep in mind when processing their invoices. This led us to question how retentions were claimed and followed up. It transpired that they had lost track of what retentions were due and what needed to be applied for in the future. We were able to use their records to compile a list of past and present works and put a simple tracker in place to show what was due and when. We also went back and applied for all retentions that had not been claimed.
We can work alongside you to provide some additional support in this area to ensure than no outstanding monies are left on the table!
MARKET RESEARCH/COMPETITOR ANALYSIS
One of our clients was looking to review the range of services and products that they offered. They wanted to focus on a specific product and had plans to implement this, however, before doing so they wanted to ensure that they understood who else was in that market. We therefore looked at who else was in that space, what their offer was, how the service was priced and marketed, if there are any differentiators that stood out etc. We presented our findings, backed up in document form so that they had all the information for future reference and discussion.
Competitor analysis and research tasks are imperative for all businesses, but they can be time consuming. We can take the time to do all the digging for you and feedback valuable insights.
If you cannot see the project you need help with listed here, please do get in touch. We would be happy to help with an administrative project specific to your business.
